Our Services
Strong archives do not happen by accident.
01
Processing Collections
By processing archival collections with precision and purpose, we transform disorganized materials into structured, accessible resources through arrangement, description and clear finding aids.
We work in accordance with professional archival standards to establish intellectual control over your materials. Services include appraisal support, series development, rehousing, labeling and foldering and the creation of detailed finding aids that make collections discoverable and usable. Whether your materials are minimally organized or entirely unprocessed, we create a logical structure that supports research, institutional memory and long-term preservation.
02
Strategic Consulting
Sepia Archival Management delivers strategic plans for archives that turn uncertainty into clarity—delivering a focused roadmap for policy creation, organization, access and enduring stewardship.
We assess your current archival landscape and develop practical, phased plans tailored to your goals and resources. Strategic consulting may include collection assessments, policy development, retention guidance, digitization planning, staffing recommendations, space planning and workflow design. The result is a clear, actionable strategy that strengthens governance, improves access and ensures sustainability.
03
Maintaining Archival Collections
We can serve on retainer as your dedicated archival partner, providing oversight, strategic guidance and hands on management.
For organizations without a full-time archivist, we offer ongoing support to ensure collections remain organized, accessible and aligned with institutional priorities. Retainer services may include supervising new acquisitions, responding to research requests, advising leadership, training staff, overseeing digitization initiatives and ensuring adherence to archival best practices. This model provides professional stewardship without the cost of a permanent hire.
04
Organizing Personal Collections
Sepia Archival Management brings order to personal collections—thoughtfully organizing photos, papers and memorabilia so your history is preserved, accessible and ready to be shared.
We work closely with individuals and families to identify what matters most and create systems that protect and clarify their legacy. Services may include sorting and categorization, preservation, rehousing, basic inventories, photo organization, timeline creation and guidance for future care or donation. Our approach balances sensitivity with structure, helping you steward your history with confidence.
05
Collection Placement
We help place collections in the right institutional home and guide donors through a clear, reasoned deed of gift process.
Finding the appropriate repository requires thoughtful evaluation of mission alignment, access policies and long-term stewardship capacity. We assist with researching potential homes, facilitating introductions, preparing materials for transfer and clarifying donor expectations. We also support the development of straightforward deed of gift agreements that protect both donor intent and institutional integrity.
06
Select Digitization Services
We offer select digitization services, including professional scanning of priority materials, to enhance access while safeguarding original items.
Our approach focuses on what truly benefits from digitization—high-value, frequently requested or at-risk materials. Services include preparation, high-resolution scanning, file naming conventions, metadata guidance and digital storage recommendations. By digitizing strategically rather than indiscriminately, we improve accessibility while preserving the integrity of the physical collection.
Our Clients
Trusted by individuals and institutions
Sepia Archival Management has worked with families, cultural organizations, and institutions to care for collections of historical, cultural, and personal significance.
